Building a Better Call for Proposals Process

When eduWeb decided it was time to revamp their call for proposals process, they used Formstack as a data hub to keep track of all the moving pieces.


Collecting, tracking, and storing data from more than 100 speakers is not a simple task. Data can easily get lost or distorted, especially when using multiple tools. As eduWeb transitioned their event from physical to virtual, they decided it was time to revamp their call for proposal process. Their main goal was to find one system that could manage all their conference data and directly integrate with their most-used systems.


Formstack was used across their organization as their conference data center, housing information on everything from speakers to scholarship applicants. They created a seamless call for proposals application process using Conditional Logic, custom branding, and Save and Resume. Upon submission, speaker applicants receive a personalized submission page, and data is pushed through the MailChimp integration to add speakers to specific email lists.

Related Templates

Conference Call for Proposals Template

Get started with this template

Scholarship application

Get started with this template


Improved efficiency

Accelerated response time to applicants

Combined systems

Automated data sharing through direct integrations

Enhanced the user experience

Improved the user experience with better form tailoring

Consolidated data

Secured data within one location for easier sharing

Video Transcript

eduWeb provides a community of higher education professionals the skills and current updates they need to be creative, engaged, and successful in their careers. Their annual eduWeb Digital Summit has grown to attract 500+ attendees from 15 countries and all 50 states.
Call for Proposals